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Today’s RFID technology presents the trade’s most innovative and cheap implementation of RFID technology to seek out misplaced files, enabling lacking files to be quickly situated using a RFID portable scanner. All that is required is label printing software and a portable RFID scanner. New file folders are originated and labeled with RFID smart labels that embody an antenna and computer chip. The radio waves produced by the portable scanner are absorbed by the label’s antenna, which powers the RFID computer chip, which then sends the file folders identification number back through the identical radio waves, and the scanner beeps faster or slower relying on proximity to the folder that is being searched-for.

Using a web based web label printing software enables file folder labels to be printed with textual content fields, bar code and colour-coding, using customary office ink jet printers. The underside of the label features a RFID antenna and computer chip, meaning every new folder being originated only requires a single label. The RFID folder technology solution also provides options for printing, application and conversion services to make-ready current folders.

RFID labels include a bar code that matches the file number in a host database. The scanner supports bar code and RFID. Scan the bar code on the folder, after which pull the RFID set off on the scanner. The file number represented by the bar code is then encoded into the pc chip on the label, so that the RFID number equals the host database file number. This allows RFID implementation without set up of a RFID database management system.

The portable RFID scanner enables file searches by file name, description or number, to decide on files that should be discovered, or, file number’s can be entered by virtual keyboard. The RFID portable detector can be pointed in offices, file rooms or wherever files are situated, and the scanner will be when a file on the list is found, will highlight the folder discovered (on the screen) and then will beep faster when getting closer to the file, or slower when moving away from the file, to guide the person proper to the file!

RFID has an immediate return-on-investment, by saving more staff time than the investment within the RFID discover a folder technology. This technology solution could be easily expanded to push location data to a host database, through the use of the scanner for file inventories, and/or could be expanded for strong iterations of RFID file tracking, accountability and chain-of-custody.

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